Administrative Assistant
Mt.
Pisgah Trinity United Methodist Church Mt.
Pisgah Trinity United Methodist Church York, PA York, PA Part-time Part-time $14 - $15 an hour $14 - $15 an hour Job Title:
Administrative Assistant Hours:
Part time, 20 hours per week Purpose:
The Administrative Assistant is a team member of the Mt Pisgah Trinity UMC staff who offers administrative support to empower the pastor, leaders and committees of the congregation to live effectively into their mission to pray, seek and serve in love as they make disciples of Jesus Christ for the transformation of the world.
The Pastor shall be the immediate supervisor of the Administrative Assistant; evaluations and the decision to hire/terminate will be the responsibility of the pastor in consultation with the SPRC.
Essential Duties and
Responsibilities:
Communication and Hospitality Prepares timely and accurate communication with the congregation through weekly eblasts, worship bulletins, church website and social media Maintains church event calendar and ensures all events are publicized Builds community through timely and friendly response to all incoming mail, emails and phone calls Greets all visitors to church office in a friendly and professional manner Prepares sign up sheets as requested for Information Desk Ensures that prayer requests are passed on to prayer chain coordinator Maintains contact information for guests Updates church website Worship Prepares bulletin and scripture readings for all worship services, Sends worship information to organist and liturgist each week in timely manner Prepares and uploads power point presentation for each worship service Assists pastor to ensure special services and events are well publicized Supplies attendance sheets to media booth Prepares quarterly server schedule Manages flower orders for Easter and Christmas Connectional Responsibilities Updates Vital Signs each week; maintains weekly attendance and contributions Assists pastor and other leaders in the preparation and timely submission of all conference reports for charge conference, end of year reports, audit, and all other conference forms Prepares packets for charge conference Maintains Accurate Records and Files Maintains and updates accurate church membership records and communicates any changes to Membership Secretary Updates and distributes membership directories Administrative Support of Pastor and Other Key Leaders Prepares and distributes reminders and prepares agendas for Leadership meetings Prepares correspondence as directed by pastor or key leaders Observes confidentiality and good judgment in all conversations Ability to maintain positive verbal and visible support of pastor and all other leaders Assists the pastor as requested Finance and Facilities Administration Receives building requests and refers to Chair of Trustees Assists Financial Secretary in the preparation and sending of Annual Giving Statements Serves as Administrator for Ministry Safe Orders office supplies and any supplies for special services Maintains accurate church records and backup on a regular basis Maintains weekly contribution sheets Takes weekly deposit to the bank Schedules routine maintenance on copiers, piano tuning, etc.
Schedules maintenance of dumpster Orders giving envelopes (end of October) and checks on Christmas candles Processes all invoices Required Training and/or skills Associate degree in administrative field or 2 years of related experience Must be able to work independently in an office environment Mature or growing Christian disciple Excellent attention to detail and ability to organize Possess excellent written and verbal skills Friendly demeanor in all interactions Ability to operate all office equipment independently including but not limited to, telephone, computer, copier, etc.
Proficiency in Microsoft Word, PowerPoint, Publisher and Excel, with the ability to learn other software as needed Needs to obtain background clearances Other responsibilities as assigned by supervisor Job Type:
Part-time Pay:
$14.
00 - $15.
00 per hour Expected hours:
20 per week
Benefits:
Paid time off Schedule:
Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Pisgah Trinity United Methodist Church Mt.
Pisgah Trinity United Methodist Church York, PA York, PA Part-time Part-time $14 - $15 an hour $14 - $15 an hour Job Title:
Administrative Assistant Hours:
Part time, 20 hours per week Purpose:
The Administrative Assistant is a team member of the Mt Pisgah Trinity UMC staff who offers administrative support to empower the pastor, leaders and committees of the congregation to live effectively into their mission to pray, seek and serve in love as they make disciples of Jesus Christ for the transformation of the world.
The Pastor shall be the immediate supervisor of the Administrative Assistant; evaluations and the decision to hire/terminate will be the responsibility of the pastor in consultation with the SPRC.
Essential Duties and
Responsibilities:
Communication and Hospitality Prepares timely and accurate communication with the congregation through weekly eblasts, worship bulletins, church website and social media Maintains church event calendar and ensures all events are publicized Builds community through timely and friendly response to all incoming mail, emails and phone calls Greets all visitors to church office in a friendly and professional manner Prepares sign up sheets as requested for Information Desk Ensures that prayer requests are passed on to prayer chain coordinator Maintains contact information for guests Updates church website Worship Prepares bulletin and scripture readings for all worship services, Sends worship information to organist and liturgist each week in timely manner Prepares and uploads power point presentation for each worship service Assists pastor to ensure special services and events are well publicized Supplies attendance sheets to media booth Prepares quarterly server schedule Manages flower orders for Easter and Christmas Connectional Responsibilities Updates Vital Signs each week; maintains weekly attendance and contributions Assists pastor and other leaders in the preparation and timely submission of all conference reports for charge conference, end of year reports, audit, and all other conference forms Prepares packets for charge conference Maintains Accurate Records and Files Maintains and updates accurate church membership records and communicates any changes to Membership Secretary Updates and distributes membership directories Administrative Support of Pastor and Other Key Leaders Prepares and distributes reminders and prepares agendas for Leadership meetings Prepares correspondence as directed by pastor or key leaders Observes confidentiality and good judgment in all conversations Ability to maintain positive verbal and visible support of pastor and all other leaders Assists the pastor as requested Finance and Facilities Administration Receives building requests and refers to Chair of Trustees Assists Financial Secretary in the preparation and sending of Annual Giving Statements Serves as Administrator for Ministry Safe Orders office supplies and any supplies for special services Maintains accurate church records and backup on a regular basis Maintains weekly contribution sheets Takes weekly deposit to the bank Schedules routine maintenance on copiers, piano tuning, etc.
Schedules maintenance of dumpster Orders giving envelopes (end of October) and checks on Christmas candles Processes all invoices Required Training and/or skills Associate degree in administrative field or 2 years of related experience Must be able to work independently in an office environment Mature or growing Christian disciple Excellent attention to detail and ability to organize Possess excellent written and verbal skills Friendly demeanor in all interactions Ability to operate all office equipment independently including but not limited to, telephone, computer, copier, etc.
Proficiency in Microsoft Word, PowerPoint, Publisher and Excel, with the ability to learn other software as needed Needs to obtain background clearances Other responsibilities as assigned by supervisor Job Type:
Part-time Pay:
$14.
00 - $15.
00 per hour Expected hours:
20 per week
Benefits:
Paid time off Schedule:
Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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